How it works
Charity Recorder is straightforward by design.
Why your donation records matter
Gift Aid allows charities to reclaim basic-rate income tax on eligible UK donations, boosting the value of each gift at no extra cost to the donor. Higher- and additional-rate taxpayers may also be entitled to further personal tax relief on their giving. How Gift Aid works →
The benefits can reach further than many people realise. A Gift Aid donation extends your tax bands and reduces your "adjusted net income", which can restore some of the personal allowance lost above £100,000 (an effective rate of around 60% in that band) and even reduce the High Income Child Benefit Charge. More on the tax benefits →
Either way, a clear record of what you donated, when, to which charity, and whether Gift Aid applied is what makes that relief possible to substantiate and claim — and HMRC expects you to keep that evidence for at least 22 months after the tax year ends (longer if you're self-employed).
71%
of higher- and additional-rate UK taxpayers do not claim the personal tax relief available on their charitable giving.
Among those who knew about the relief but didn't claim it, the most common reason was not having kept records of their donations.
Charities Aid Foundation, 2026
The picture for charities is similar. An HMRC-commissioned study estimated that £2.26 billion of donations that were eligible for Gift Aid didn't have Gift Aid applied — leaving charities with less income than they could have received.
Keeping a clear record costs very little. That's what Charity Recorder is for.
Sources: CAF 2026 · HMRC Research Report 482 · Pro Bono Economics
Four steps to get started
Create your account
Sign up with your email address and verify it. Takes less than a minute. No payment required.
Add your donations
Record each charitable gift — charity name, amount, date, and whether Gift Aid applies. You can also add the payment method and any notes.
See your tax years
Your donations are grouped into UK tax years automatically (6 April to 5 April). No spreadsheet formulas needed.
Export when you need it
Download a clean CSV of your donation history at any time — all years, or filtered to a single tax year. Ready for your accountant or personal records.